The request for quotation (RFQ) can be regarded both as a procedure of choosing a vendor for a software project and a paper that contains an invitation to bid. For software outsourcing companies, it stays as a formal ask «What will be the price if I handle over my software project to you?». Here, we will guide you on how to write an effective RFQ.
Why do you need to prepare an RFQ
What items to include in an RFQ
As every formalized paper, a request for quotation has its structure. To clarify, this enables to organize information in the most readable way. Moreover, this enables you to use RFQ templates and examples and easily adapt them to your exact project.
The aim of this section is to give a brief company background and describe your business environment and the challenges you need to overcome. For example, mention the industry your company operates in, why do you need this software.
Here, you give a brief explanation of what software you need to have developed. Set your project goals and end-users here as well. For example, if you need a CRM system, this is the right place to denote it.